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Device Restriction for Google Workspace (G Suite)

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How can Device Restriction restrict access to Google Workspace (G Suite) to our corporate devices?

miniOrange allows you to restrict use of your application only within intranet ( office premises ) and blocks user access from outside the network. Additionally you can keep access open for some users from outside the network by creating different groups for them.

• In this restriction method admin allows end-users to add a fixed number of devices as trusted devices for their account.Once a device is registered for a user, that user’s device becomes the trusted device and he will be allowed to login without any restriction.
• When a user initiates the login process for an application for which Device Restriction is enabled, the attributes related to the user's browser session are captured for evaluations.
• Based on these attributes, the miniOrange Adaptive Engine checks and evaluates the decision for that particular user. (i.e Allow, Deny or Challenge with 2FA).
• Based on the decision calculated, the user is redirected to the appropriate action. (i.e Allowed to login if the decision is allow, denied to login if decision is deny or challenged with 2FA if the decision is challenge)

Follow the step-by-step guide given below to configure Device Restriction for Google Workspace (G Suite)

1. Configure Google Workspace (G Suite) in miniOrange

• Log into miniOrange Admin Console.
• Go to Apps and click on Add Applicaton button.



• In Choose Application Type click on Create App button in SAML/WS-FED application type.



• Search for the Google in the list.



• Enter your Domain name that you uses with the Google Workspace.
• Enter the Single Logout URL as https://mail.google.com/a/out/tld/?logout.
• From the Provisioning tab, enter the Domain Administrator in Google Apps (G Suite) Administrator field and click on "Verify Google Apps Administrator" to verify if the domain entered is of administrator (this is an optional field).



• Click on Save.

Get IdP Metadata Details to upload to Google Apps:

• Go to Apps >> Manage Apps.
• Search for your app and click on the select in action menu against your app.
• Click on Metadata to get metadata details, which will be required later. Click on Show SSO Link to see the IDP initiated SSO link for Google Apps.



• Here you will see 2 options, if you are setting up miniOrange as IDP copy the metadata details related to miniOrange, if you required to be authenticated via external IDP's (OKTA, AZURE AD, ADFS, ONELOGIN, GOOGLE APPS) you can get metadata from the 2nd Section as shown below.



• Keep SAML Login URL and click on the Download Certificate button to download certificate which you will require in Step 2.

2. Configure SAML SSO in Google Workspace (G Suite)

• Now login to Google Admin Console and Select Security Tab from Admin Console.
• Go to Authentication >> SSO with third-party IDP. Here, from the SSO profile for your organization section, click on the edit icon.





• Enable the Setup SSO with third party identity provider checkbox.
• Enter Sign-In Page URL: SAML Login URL from Step 1.
• Enter Sign-Out Page URL: < Base Server Url > /idp/oidc/logout?post_logout_redirect_uri=https://gmail.com
  Example: https://login.xecurify.com/moas/idp/oidc/logout?post_logout_redirect_uri=https://gmail.com
  
• Upload the certificate by clicking on Replace Certificate link that was downloaded earlier in Step 1.
• Enter Change Password URL: SAML Login URL from Step 1.
• Save the settings.
• Your Google SSO SAML integration is done.



2.1. Assign SSO profile to organizational units or groups:




If you want some of your users to sign in to Google directly, you can move those users into an organizational unit (OU) or group. Then, manage SSO settings for the OU or group so that those users are authenticated by Google rather than using your third-party IdP. Follow the following steps:

• If you want all your (non-super admin) users to sign in using a third-party IdP : You don't need to manage.
• If you want some of your users to sign in to Google directly : Click Manage SSO profile assignments and continue to the next step.
  • If you are assigning the SSO profile for the first time, then click Get started. Otherwise, click Manage. Note: Get started is only available if you’ve already enabled your third-party SSO profile.
  
  
  
  
  • Select the organizational unit or group for which you’re assigning the SSO profile from the left .
    Note: If the SSO profile assignment for an OU or group differs from your domain-wide profile assignment,
an override warning appears when you select that OU or group. You can’t assign the SSO profile on a
per-user basis. The Users view let you check the setting for a specific user.
    
  
  
  
  • Choose Organization's third Party SSO Profile if you want your users in the OU or group to sign in to Google services using the IdP designated in your domain’s third-party SSO profile.
  • Choose None if you want your users in the OU or group to sign in directly with Google.
  • Choose Another SSO profile in case you already have another Identity Provider configured and would like to use it for user authentication.
  • Then click Save.

2.2. To turn SSO off for all users:

If you want to turn off the third-party authentication for all your users without changing the SSO profile assignment for OUs or groups, you can disable the third-party SSO profile:

• Uncheck Set up SSO with third-party identity provider.
• Click Save.

3. Configure Device Restriction: Restricting access by Limiting the number of devices

Using Adaptive Authentication you can also restrict the number of devices the end user can access the Services on. You can allow end users to access services on a fixed no. of devices. The end users will be able to access services provided by us on this fixed no. of devices.

You can configure Adaptive Authentication with Device Restriction in following way


• Go to Adaptive Authentication from left navigation bar.
• Click on Add Policy tab.
• Add a Policy Name for your Adaptive Authentication Policy.
• Scroll down to Device Configuration section and enable Allow User to Register Device option to allow users to register their devices.
• Enter the Number of Devices which are allowed to register in field next to Number of Device Registrations Allowed
• Choose Action if number of devices exceeded (This will override your setting for Action for behavior Change.)
1. Challenge: The user needs to verify himself using any of the three methods mentioned in table in step 2.1
2. Deny : Deny users access to the system




• Select your Action for behavior Change and Challenge Type for user from the Action for behavior Change Section.




Action for behavior Change Options :




Attribute	Description
Allow	Allow user to authenticate and use services if Adaptive authentication condition is true.
Challenge	Challenge users with one of the three methods mentioned below for verifying user authenticity.
Deny	Deny user authentications and access to services if Adaptive authentication condition is true.




Challenge Type Options :




Attribute	Description
User second Factor	The User needs to authenticate using the second factor he has opted or assigned for such as OTP over SMS PUSH Notification OTP over Email And 12 more methods.
KBA (Knowledge-based authentication)	The System will ask user for 2 of 3 questions he has configured in his Self Service Console. Only after right answer to both questions user is allowed to proceed further.
OTP over Alternate Email	User will receive a OTP on the alternate email he has configured threw Self Service Conolse. Once user provides the correct OTP he is allowed to proceed further.



• Enable option Send email alerts to Users if number of Device registrations exceeded allowed count if you want to alert the user about no of devices exceeding the limit.
• Save the configuration.

4. Enable Restriction for Google Apps

• Go to Policies >> App Login Policy from the left navigation bar.
• Click on Edit option against your selected app.



• Set your application name in the Application and select password as Login Method.
• Enable Adaptive Authentication.
• From the Select Login Policy dropdown, select the policy we created in the last step and select the required restriction method as an option.
• Click Save.




How to add a trusted Device

1. When End-user log in to the self service console after the policy for device restriction is on, he is provided the option to add the current device as a trusted device.

External References

• IP Restriction
• Google Single Sign-On
• Google Workspace SSO,MFA & Provisioning
• Google Apps Security
• How to block gmail access at work?